From Sales Order to On-Time Delivery, in One Fleet System
AmPower® FleetMan™ is a fleet management and trip management system built on ERPNext. It connects your sales orders with delivery planning, vehicle and driver assignments, routes and customer locations, then tracks trips, expenses, fuel, tyres and maintenance in one workflow.
Less manual coordination: sales orders become delivery trips with a vehicle, driver and route assigned
Better trip visibility: live trip and delivery status for managers and dispatch teams
Higher operational efficiency: the right vehicle and driver on every trip, and vehicles serviced before they break down
Improved delivery performance: planned vs actual timings and trip costs in one view
What is AmPower FleetMan?
AmPower FleetMan is a fleet and logistics management system by Ambibuzz, built on ERPNext and the Frappe Framework. It converts confirmed sales orders into delivery trips, assigns vehicles, drivers, routes and customer locations, and lets drivers accept trips, update delivery status and record expenses on a mobile device. It also tracks fuel efficiency, tyre lifecycle and preventive maintenance with digital job cards, and shows fleet performance on live dashboards. It is designed for logistics and transportation businesses and for companies that run their own delivery fleet.
THE PROBLEM TODAY
Still Running Your Fleet on Spreadsheets, Calls and Paper?
Spreadsheets work for a few vehicles. As the fleet grows, vehicle records, driver details, trips, fuel bills and service history end up in different places. Managers cannot see where a delivery stands, and costs only show up after the month ends.
Trips planned by hand between sales, dispatch and drivers
No real-time view of vehicle availability or delivery status
Vehicles serviced only after a breakdown
Fuel and mileage not tracked, so inefficient vehicles go unnoticed
Tyre use and replacement not tracked
Trip costs (fuel, tolls, allowances) hard to add up per delivery
Reports prepared by hand, so decisions come late
SOLUTION OVERVIEW
One Fleet Management System for Orders, Trips, Fuel & Maintenance
AmPower FleetMan replaces spreadsheets and disconnected tools with one connected system. A confirmed sales order becomes a delivery trip. Drivers accept it on their phone, update status and log expenses. Managers watch progress and approve costs. Fuel, tyres and maintenance are tracked against each vehicle. Because FleetMan is built on ERPNext, your fleet data sits alongside the rest of your business data.
FEATURES
Fleet Management Features: Everything From Dispatch to Maintenance
HOW IT WORKS
How AmPower FleetMan Works: Order to Delivery to Maintenance in 5 Steps
1
Set Up Masters
Add vehicles, drivers and tyres with their key details and documents.
2
Create Trips
Confirmed sales orders become trips with a vehicle, driver, route and customer location.
3
Deliver on Mobile
Drivers accept trips, update status, record expenses and complete deliveries from their phone.
4
Monitor & Control
Managers track planned vs actual timings, approve expenses and watch fuel and mileage.
5
Maintain & Improve
Preventive maintenance, job cards, tyre history and dashboards keep vehicles on the road and costs visible.
CASE STUDY
How a Logistics Company Connected Its Fleet on ERPNext
A fast-growing logistics company moves sand from mines to power plants and construction sites. As its delivery network grew, managing drivers, vehicles, maintenance, fuel and trips across locations on spreadsheets became hard. Ambibuzz built a fleet and logistics solution on ERPNext that connects the fleet from order assignment to vehicle maintenance. [CONFIRM client permission and that this is a FleetMan implementation]
What was broken
Vehicle, driver, maintenance and trip data sat in different systems
Trips were assigned manually from sales orders, causing clashes and late dispatch
Managers had no live view of driver and trip status
Fuel use was tracked by hand and vehicles were serviced only after breakdowns
Trip and fleet costs were not visible
BUILT FOR
Fleet and Logistics Management Software for Transport, Bulk Material & Delivery Fleets
BENEFITS
Business Benefits of Connected Fleet Management
Faster trip planning and dispatch: orders convert into trips and resources are assigned in one workflow.
Better driver accountability: assignments and real-time updates show who is doing what.
Lower fuel waste: mileage and consumption data show inefficient vehicles.
Lower maintenance cost: preventive schedules and full history help avoid costly breakdowns.
Higher vehicle availability: timely servicing keeps vehicles on the road.
Better fleet utilisation: accurate vehicle, driver and trip data helps you use what you already own.
Accurate trip costing: fuel, tolls and allowances are recorded against each trip.
Better compliance: driver, vehicle, license and insurance records stay current.
Faster decisions: live dashboards replace manual reports.
WHY SWITCH
FleetMan vs Spreadsheets vs Standalone Tools
Spreadsheets / Calls / Paper
Standalone Tools
AmPower FleetMan
WHY CHOOSE
Why Businesses Choose AmPower FleetMan
Proven ERP expertise: backed by Ambibuzz, an ERPNext and Frappe implementation company.
End-to-end lifecycle: master data, trips, expenses, fuel, tyres and maintenance in one system.
Order-to-trip automation: sales orders flow straight into dispatch planning.
Driver-friendly: trips, status and expenses handled on a mobile device.
Complete history: every vehicle's service, parts, tyres and costs in one record.
Real-time cost visibility: know the true cost of every trip and vehicle.
Built on ERPNext: fleet data sits with your business data.
Customisable: adapts to how your fleet already works.
Scalable: grows with your fleet, drivers and locations.
INTEGRATIONS
Built on ERPNext: Fleet Data That Connects With Your Business
FleetMan is built on ERPNext and the Frappe Framework, so sales orders, customers and fleet records work together without re-entry.
ERP: ERPNext and Frappe Framework
Sales orders flowing into delivery planning
Mobile access for drivers and managers
Live analytics dashboards
GPS vehicle tracking where tracking capabilities are available
PROOF
“Order processing time reduced by 40% after implementing OrderIT.”
— FMCG Distributor
"Our field team finally has one app instead of five WhatsApp groups for orders."
— Manufacturing Company
"Pricing errors basically disappeared once auto-validation was switched on."
— Trading Business
PLAN
Our Plans
AmPower FleetMan FAQs: Fleet Management Questions Answered
Book Your Free AmPower FleetMan Demo
See how your sales orders can become trips, and how your team can track drivers, fuel, tyres, and maintenance in one system. In a demo, we will walk through FleetMan on your own fleet operation.
Request a demo
Request your demo
Book your demo now and see our experts transform your workflow. Unlock real-time insights, effortless automation, and instant productivity boosts.
